CS3007

Meeting Checklist

	Yes	No
Were the issues or topics of the meeting clear to all in attendance?	___	___
Did everyone know what decisions or actions were to be taken?	___	___
Were hidden agendas ferreted out and dealt with?	___	___
Were the meeting's objectives reasonable, given available time and resources?	___	___
Was a good sense of priorities established to guide deliberation?	___	___

	Yes	No
Was the agenda made clear by the meeting organiser before the meeting (verbally or in writing)?	___	___
Were participants told of the meeting sufficiently in advance to allow adequate preparation?	___	___
Were they prepared to make decisions or act?	___	___
Were all necessary materials distributed sufficiently in advance to allow review?	___	___
Was the distribution of unnecessary materials avoided?	___	___
Was the time of the meeting convenient?	___	___

	Yes	No
Was everyone needed to take action present?	___	___
Were the interests of all whom meeting outcomes might affect represented?	___	___
Was your contribution to or benefit from the meeting sufficient to warrant your attendance?	___	___
Were people there whose presence was unnecessary?	___	___
Was sufficient time allocated to each item on the agenda?	___	___
Were all people given an opportunity and encouraged to participate?	___	___
Was the spirit of cooperation fostered?	___	___
Was domination of the group by one or two persons avoided?	___	___
Were people presenting information well prepared and organised?	___	___
Did the group adhere to the agenda?	___	___
Was the meeting leader effective in:
Instilling a sense of common purpose?	___	___
Keeping the group on track?	___	___
Creating an atmosphere conducive to the free exchange of ideas and information?	___	___
Resolving conflict?	___	___
Providing positive feedback when warranted?	___	___
Maintaining interest and enthusiasm?	___	___
Summarising periodically and/or at the end of the meeting?	___	___
Moving the group toward closure on agenda items?	___	___
Was parliamentary procedure employed when necessary?	___	___
Was it employed properly?	___	___
Were previously adopted bylaws applied properly?	___	___
Was the meeting concluded reasonably close to the scheduled ending time?	___	___

	Yes	No
At the close of the meeting, was there consensus on decisions or actions?	___	___
Were follow-up assignments and responsibilities clear?	___	___
Were minutes, follow-up correspondence, or actions executed in a timely fashion?	___	___

Adapted from: The Successful Meeting Master Guide, B.C. Palmer & K.R. Palmer, Prentice-Hall Inc., 1983

Last updated: September 27 2000
pedwards@csd.abdn.ac.uk